Privacy Notice & Information Authorization

1. 目的与适用范围
Purpose and Scope

Brave Robotics Society（“BRS”）重视学生、家长、监护人、义工和社区成员的个人信息。本说明解释 BRS 在会员申请、项目注册、训练、比赛、Parent Portal 和相关运营中可能收集、使用、保存、访问、披露和保护哪些个人信息，以及家庭可以如何提出访问、更正或隐私问题。

Brave Robotics Society (“BRS”) values the personal information of students, parents, guardians, volunteers and community members. This notice explains the personal information BRS may collect, use, retain, access, disclose and protect in connection with membership applications, program registration, training, competitions, the Parent Portal and related operations, and how families may request access, correction or privacy assistance.

BRS 将按照适用的 British Columbia 隐私法律，包括《Personal Information Protection Act》（PIPA），以及本说明中列明的合理目的处理个人信息。

BRS will handle personal information in accordance with applicable British Columbia privacy law, including the Personal Information Protection Act (PIPA), and the reasonable purposes described in this notice.

2. 我们可能收集的信息
Information We May Collect

• 学生身份与教育信息：姓名、常用/英文名、出生日期、性别（如选择提供）、学校、年级和项目兴趣。

  Student identity and education information: name, preferred/English name, date of birth, gender if provided, school, grade and program interest.

• 家长/监护人信息：姓名、与学生关系、电话、电子邮件、微信、首选联系方式、首选语言、紧急联系人安排和 Parent Portal 联系人指定。

  Parent/guardian information: name, relationship to the student, phone, email, WeChat, preferred contact method, preferred language, emergency-contact arrangements and Parent Portal contact designation.

• 安全与支持信息：与参与活动合理相关的过敏、医疗/安全信息，以及学习、沟通、感官、行动或其他支持需求。

  Safety and support information: allergies, medical/safety information, and learning, communication, sensory, mobility or other support needs reasonably relevant to participation.

• 会员与项目记录：申请状态、会员年度、课程/班组、出勤、训练记录、比赛安排、费用与付款记录、政策确认和必要的行政备注。

  Membership and program records: application status, membership cycle, course/class information, attendance, training records, competition arrangements, fees and payment records, policy acknowledgments and necessary administrative notes.

• 系统与运营信息：提交时间、申请参考号、页面/语言来源、必要的同步和安全日志，以及用于防止重复提交或滥用的有限技术信息。

  System and operational information: submission time, application reference, page/language source, necessary synchronization and security logs, and limited technical information used to prevent duplicate submissions or abuse.

3. 收集和使用目的
Purposes for Collection and Use

• 处理会员申请、体验和年度项目注册，并与家庭沟通申请、付款、课程和活动安排。

  Process membership applications, trials and annual program registration, and communicate with families about applications, payment, programs and activities.

• 安排训练、比赛、队伍和活动，并管理出勤、设备、场地和 Parent Portal。

  Organize training, competitions, teams and activities, and manage attendance, equipment, facilities and the Parent Portal.

• 了解与学生安全和合理支持相关的信息，以便工作人员在必要范围内提供适当的监督、沟通和支持。

  Understand information relevant to student safety and reasonable support so authorized personnel can provide appropriate supervision, communication and support where needed.

• 履行财务、行政、保险、合规、记录保存和争议处理等合理运营需要。

  Meet reasonable financial, administrative, insurance, compliance, record-keeping and dispute-resolution needs.

• 保护 BRS、学生、家庭、工作人员、合作伙伴、设备和系统的安全与完整性。

  Protect the safety and integrity of BRS, students, families, personnel, partners, equipment and systems.

4. 家长/监护人代表未成年学生
Parents / Guardians Acting for Minor Students

对于未成年学生，家长或监护人可在适用法律允许的范围内代表学生提供、更新或授权使用相关个人信息。BRS 可能根据学生年龄、理解能力、具体事项和法律要求，适当考虑学生本人的意见或同意。

For a minor student, a parent or guardian may provide, update or authorize the use of relevant personal information on the student’s behalf where permitted by applicable law. Depending on the student’s age, capacity, the nature of the matter and legal requirements, BRS may also appropriately consider the student’s own views or consent.

提交会员申请的家长或监护人应确认其有权提交该申请，并尽其所知提供准确、完整和最新的信息。

The parent or guardian submitting a membership application should confirm that they are authorized to submit the application and provide information that is accurate, complete and current to the best of their knowledge.

5. 敏感的健康与支持信息
Sensitive Health and Support Information

过敏、医疗/安全及学习或支持需求属于较敏感的信息。家庭只需提供与安全、合理参与和支持有关的信息，无需提交与项目无关的完整病史或医疗文件。

Allergies, medical/safety information and learning or support needs are more sensitive categories of information. Families only need to provide information relevant to safety, reasonable participation and support; complete or unrelated medical histories or records are not required.

BRS 将尽量按照“需要知道”的原则限制此类信息的访问。管理人员可因申请和安全管理需要访问；教练或活动负责人仅应在其职责合理需要的范围内获得相关信息。

BRS will seek to limit access to this information on a need-to-know basis. Administrative personnel may access it for application and safety management, while coaches or activity leads should receive only the information reasonably required for their responsibilities.

6. 在线申请与系统处理
Online Applications and System Processing

会员申请通过 BRS 网站提交，并由网站服务器安全转送至 BRS 的应用系统进行正式保存和审核。BRS 的应用系统是正式会员申请记录的主要管理系统。

Membership applications are submitted through the BRS website and securely relayed by the website server to the BRS application system for formal storage and review. The BRS application system is the primary management system for formal membership application records.

如系统同步暂时失败，网站可在完成重试所合理需要的时间内保存一份经过加密的临时申请副本。同步获得确认后，网站会清除该临时敏感内容，仅保留必要的同步参考信息和状态记录。

If system synchronization temporarily fails, the website may retain an encrypted temporary copy of the validated application for as long as reasonably necessary to complete a retry. After synchronization is confirmed, the temporary sensitive content is removed from the website and only necessary synchronization references and status metadata are retained.

7. 披露与共享
Disclosure and Sharing

BRS 不出售个人信息。BRS 仅在实现上述合理目的所必要的范围内，向获得授权的工作人员、教练、义工负责人、技术/托管服务提供商、合作场地、学校、赛事组织者、保险或专业顾问等披露信息，并应尽量限制披露内容。

BRS does not sell personal information. BRS may disclose information only as reasonably necessary for the purposes above to authorized staff, coaches, volunteer leads, technology/hosting service providers, partner venues, schools, event organizers, insurers or professional advisers, while seeking to limit the information disclosed.

在事故、紧急情况或重大安全疑虑中，BRS 可在法律允许并为保护学生或他人合理必要的范围内，向紧急服务、医疗服务人员、场地方或其他适当人员提供相关信息。

In an accident, emergency or significant safety concern, BRS may share relevant information with emergency services, health-care personnel, venues or other appropriate persons where permitted by law and reasonably necessary to protect the student or others.

8. 信息安全
Information Security

BRS 采用与信息敏感程度和使用场景相适应的合理技术、行政和访问控制措施，以降低未经授权访问、收集、使用、披露、复制、修改、丢失或处置个人信息的风险。

BRS uses reasonable technical, administrative and access-control measures appropriate to the sensitivity and context of the information to reduce risks of unauthorized access, collection, use, disclosure, copying, modification, loss or disposal.

任何系统都无法保证绝对安全。如 BRS 发现涉及个人信息的安全事件，将根据事件性质、适用法律和合理的风险管理要求采取调查、控制、通知或补救措施。

No system can guarantee absolute security. If BRS becomes aware of a security incident involving personal information, BRS will take investigation, containment, notification or remedial steps appropriate to the circumstances, applicable law and reasonable risk management.

9. 访问、更正与资料更新
Access, Correction and Updating Information

家庭有责任及时更新重要联系方式、安全信息和其他会影响学生参与的资料。家长、监护人或有权的个人可联系 BRS 请求访问或更正其有权处理的个人信息，但可能受适用法律允许的限制或例外约束。

Families are responsible for keeping important contact, safety and participation information current. A parent, guardian or other authorized individual may contact BRS to request access to or correction of personal information they are entitled to manage, subject to limitations or exceptions permitted by applicable law.

BRS 在使用个人信息作出影响学生或家庭的决定时，将合理努力确保相关信息准确和完整。

When personal information is used to make a decision affecting a student or family, BRS will make reasonable efforts to ensure the relevant information is accurate and complete.

10. 保存与删除
Retention and Destruction

BRS 仅在实现收集目的、合理运营需要或法律要求所必要的期间保存个人信息。若个人信息被用于作出直接影响某人的决定，BRS 将按照适用法律要求保留该信息，使有关个人有合理机会请求访问。

BRS retains personal information only for as long as reasonably necessary for the purposes for which it was collected, legitimate operational needs or legal requirements. Where personal information is used to make a decision that directly affects an individual, BRS will retain the information as required by applicable law so the individual has a reasonable opportunity to request access.

当继续保存已不再服务原有目的且不再具有法律或合理业务需要时，BRS 将安全销毁相关记录或采取去标识化措施，使信息不再与特定个人关联。

When continued retention no longer serves the original purpose and is no longer needed for legal or reasonable business purposes, BRS will securely destroy the relevant records or de-identify the information so it can no longer be associated with a particular individual.

11. 必要沟通、可选营销与照片/影像
Operational Communications, Optional Marketing and Photo / Media

与会员申请、项目注册、付款、训练、比赛、Parent Portal、安全或其他必要运营有关的沟通属于服务和管理所需沟通。若 BRS 未来发送与这些目的无关的可选推广信息，应采用适当的单独选择或退订机制。

Communications about membership applications, program registration, payment, training, competitions, the Parent Portal, safety or other necessary operations are service and administration communications. If BRS sends optional promotional communications unrelated to those purposes, an appropriate separate choice or unsubscribe mechanism should be used.

提交会员申请不等于同意 BRS 拍摄、使用或公开学生照片、视频或其他影像。照片和影像授权采用独立、可选且目的明确的同意流程。

Submitting a membership application does not constitute consent for BRS to photograph, record, use or publish a student’s image or video. Photo and media authorization is handled through a separate, optional and purpose-specific consent process.

12. 同意、撤回与服务影响
Consent, Withdrawal and Service Impact

在法律允许的范围内，个人可在给予合理通知后撤回对特定个人信息收集、使用或披露的同意，但撤回可能受法律、合同或已发生合理依赖的限制。若某些信息对学生安全、会员管理或提供项目服务是必要的，撤回相关信息可能使 BRS 无法继续提供部分或全部服务。

Where permitted by law, an individual may withdraw consent to particular collection, use or disclosure of personal information on reasonable notice, subject to legal, contractual or reasonable reliance limitations. If certain information is necessary for student safety, membership administration or delivery of program services, withdrawal may affect BRS’s ability to continue providing some or all services.

13. 隐私联系方式
Privacy Contact

如需提出隐私问题、访问或更正请求，或对本说明有疑问，请联系 Brave Robotics Society：admin@braverobotics.ca。

For privacy questions, access or correction requests, or questions about this notice, contact Brave Robotics Society at admin@braverobotics.ca.

14. 会员申请中的信息授权
Information Authorization in the Membership Application

在会员申请页面勾选隐私确认框，即表示提交申请的家长或监护人已阅读本说明，并在适用法律允许的范围内，同意 BRS 为会员管理、学生安全、项目提供、必要沟通及本说明列明的相关运营目的收集、使用和披露所提交的信息。

By checking the privacy acknowledgment in the membership application, the submitting parent or guardian confirms that this notice has been read and, where permitted by applicable law, consents to BRS collecting, using and disclosing the submitted information for membership administration, student safety, program delivery, necessary communications and the related operational purposes described in this notice.

该确认不包含照片/影像授权，也不授权与本说明所列目的无关的无限制使用。

This acknowledgment does not include photo/media authorization and does not authorize unrestricted use unrelated to the purposes described in this notice.